200-Some Questions You & Your COVID-Coordinator Need To Ask & Answer Before You Run a Camp, Clinic or Tournament this Summer

COVID-Coordinators need to ask and answer the following questions before running a non-scholastic sporting event this summer!

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Event Demographics:  

What sport?

What type of event?

What ages?

What genders?

What is the purpose of the event? E.g. Recruitment, qualifier, clinic, education, play day, etc

When is the event?

Where is the event?

How many events?

Can the rules of the game or drills be modified to limit physical contact?

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National/State/Local/NGB Compliance:

National guidelines?

NGB Guidelines?

Is this a sanctioned event?

State Guidelines?

County Guidelines?

Local Guidelines?

School District?

Facility Guidelines?

League Guidelines?

Insurance rules/documentation?

Submitting your COVID plan to anyone? (State, County, Venue, Insurance?)

Circulating your COVID plan to all stakeholders ahead of time?

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How many people?

How many participants?

How many staff?

Full-time Staff?

Day of staff?

Parking attendants

Custodial Staff?

Venue staff?

Officials/Referees?

Athletic Trainers?

Extra security?

Vendors?

How many fans/spectators?

Is there a certain policy or ratio of spectators per player? 

Parent to player?

Will there be going vendors or concessions?

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Where are people coming from?

Do you have international participants/students?

If they are coming from out of state, do they have to quarantine?

Are you going to keep similar geographic teams playing against each other?

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Waivers/Policies:

Do you have a COVID specific waiver?

Mask agreement or warning of removal from premises if not wearing a mask?

Removal from event if breaking event rules?

Refusal of entry if a person fails screening measures?

Refusal of screening?

Self-assessment prior to?

Vendor or concessions waivers/agreements?

Consent for Medical Staff to Treat?

Concussion Waiver?

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Format/Schedule of the Event:  

Schedule modifications can be an effective way of mitigating risk because it is something that the event operator has complete control of.  

Are you doing block scheduling?

How many games per day?

How many hours is the camp/event?

How many players on a field/rink?

Will there be a rest time in between games/sessions?

How many coaches?

Multi-Day?

Single Day?

Are there staff shifts or one group working all day/week?

Is there a staggered drop-off and pick-up for camps?

Is there a separate space for equipment/personal belongings?

Are there player shifts?  

How many different groups per day?

Education and implementation of rules for each group?

Is the first group in the morning? And the second group in the evening? Same two groups coming back day too?

What is the sanitization process in between groups?

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Cohorting:

Coach to player ratio?

Person to space ratio?

Keeping teams from similar geographical areas together?

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Equipment:

Does everyone bring their own?

Sanitization of equipment? Balls? Pucks? etc.

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Pre-Event Communication:

Did you distribute this to all stakeholders prior to your event?

Did you consider the feedback given to you by all the stakeholders?

Did you include all camp/event policies and procedures with your pre-event communication?

Did you include educational material? E.g. from the CDC, state and county health departments etc.

Did you explain Pick-Up and Drop Off?

Did you include a venue map labeled with all necessary information?

Did you include information about food and water availability?

Where are you supposed to eat? 

Are there inclement weather policies?

Are you providing your event with medical staff?

Did you include any pre-event screening tools like a symptom checklist?

What happens if there is a confirmed positive COVID case?

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Staff Requirements/Training:

Did you look through your curriculum to focus on non-contact and skill development drills?

Did you educate your staff on proper hygiene?

Are you adding extra security?

Did you train your staff on emergency cardiac care guidelines?

Did you communicate new policies and procedures to everyone?

Did you work with your coaches on verbal cuing instead of physical cuing while coaching?

Did you update your staff on new emergency cardiac care guidelines?

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Equipment for Visual and Verbal Cueing:

Did you think about on site signage?

- Masks

- Proper hygiene

- Social distancing

- Equipment rules

- Directional signage (water access/bathroom rules, etc.)

- Signs and symptoms of COVID-19

- No spitting

- No sharing water

- No high-fives

- One way foot traffic

- Pool noodles for social distancing

- Extra cones

- Educational materials (from CDC and other health departments) 

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Venue/Facility Specific Questions:

Where is the venue?

How many people does the venue allow?

How many people are allowed as per state/local regulations?

Indoor or outdoor?

How many fields/courts/rinks etc.?

Turf or grass?

Are people allowed in the stands? 

Do people have to bring their own chairs?

Is there a lightning shelter that will allow for social distancing?

Should participants go to their cars in the event of lightning?

What are the policies of the venue currently?

Masks?

Gloves?

Tornado Shelter?

Lightning Policy? 

Heat Policy?

Do they have AEDs?

Do you have an Emergency Action Plan?

Do you have a bag-valve mask in the event of a cardiac emergency?

Are they turning off water fountains/Access to water points?

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What is the flow of foot traffic?

Is it one way? 

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Does the facility have a map?

Does the facility have signage?

Are tents allowed? 

Are tailgates allowed?  

Are there areas for patrons to cool down or be shaded?

How many entrances/exits are there?

Where are the ambulance access points?

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Do participants have to bring ALL of their own food/water?

Will there be concessions?

Will there be alcohol sales?

Will there be vendors?

Are there any cash transactions on site?

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Bathrooms

Will they be using port-a-potties? 

Indoor Bathrooms?

What is the cleaning schedule?

Is the event operator responsible for cleaning the bathrooms?

How many people are allowed in the bathrooms at a time?

Who supplies cleaning supplies?

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Parking

Is parking free? 

Do you have to pay to park? 

What is the payment method for parking?

Do you give everyone parking passes? 

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Entry and Re-Entry

Are there tickets?

Are the tickets paper?

Digital Tickets?

Wrist bands?

A sticker/stamp given to patrons?

Is there entry and re-entry allowed?

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Screening prior to the event?

Are you doing temperature screening?  

Is this self-administered? 

Is there temperature screening on site? 

Are you requiring an at home self-assessment symptom check?

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On-Site Transportation:

What is the plan to assist those with physical disabilities?

Are staff provided with golf carts or other modes of transportation?

Are staff allowed to share golf carts?  

How are you going to identify golf carts for each individual staff member?  

Are there physical boundaries between driver's and passenger seats?

Shuttles from the parking lot to the fields?

What is the drop off policy/procedure for players?

What is the pick up policy/procedure  for players?

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Will there be medical staff?

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Roles on Day of Event:

Do you want the Medical Director on site?

Who is responsible for sanitation?

Are you using CDC/EPA approved sanitizers only? Like those on List N?

Who is responsible for supplying sanitation equipment? Facility? Event Operator? Maintence crew?

What happens if someone gets sick?

Extra mask for patients with COVID19 symptoms?

Isolation area?

Transportation plan?

Communication?

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Supplies:

Is AT ordering supplies for you or simply suggesting materials to be ordered?

Is EO thinking about adding a COVID-19 surcharge to help cover the cost of extra supplies/staffing?

Items to Consider:

- Hand sanitizer

- Soap

- Extra masks

- PPE

- Shields

- Protective plexiglass screens

- Signage

- Sanitizing sprays

- Baby pool

- Ice and water for ice water immersion

- Rectal thermometer

- AEDs

- Bag-Valve Mask

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What are your expectations for delivery date of deliverables?

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General Medical Emergency Planning Questions:

Communication Plan?

Where is the closest landline?

Cellular service available?

Walkie talkies available to all staff including the medical team?

Ambulance Access Points?

Where are they?

Do you have a map?

Are there any locks/keys associated with them?

Who has the keys?

Will they be open? 

AEDs?

Are there AEDs on site?  

Where are they?  

Can we use them? 

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Inclement Weather

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Heat

What are policies for participation?

Who is monitoring? Who is enforcing?

Is there a baby pool?

Is there ice and water available?

Is there a rectal thermometer on site?

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Lightning

What is the lightning policy?

Is there an alert system?

What is the lightning plan?

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Tornado

Policy?

Sirens?

Shelters?

Plan?

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Air quality

Policy?

Plan?

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Do you have a behavioral health action plan?

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Questions Specifically for Athletic Trainers:

Explaining your evaluation through the whole process?

Behavioral health EAP?

Take your history from 6 feet away, obtain consent and then start your evaluation?

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A List Of Resources To Review:

CDC guidelines

State Departments of Health

Governor’s Offices

NGB guidelines

State HS athletic association

NFHS

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If you have additions to this list, please put them in the comments. 

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